Cott Farm Barn Hire Questions & Answers


Cott Farm Barn Hire Questions & Answers are based on clients’ previous questions. If something’s not covered below, please do get in touch!

The Barn at Cott Farm Hire Costs

How much does it cost to hire The Barn for a Wedding?

Pricing depends on your total number of guests and your chosen menus. Our full wedding bookings include exclusive use of the venue and facilities; access day before & after; wooden tables & chairs to seat up to 150; carpet, lighting & props; heating; outside areas; garden furniture; ample parking; luxury loos; outside canopies; fire pit with logs for burning; licensed & staffed bar. Our catering options are priced per person to include a two or three course menu, and all crockery/cutlery/glasses/kitchen equipment and staff.

Our pricing is the same all year – we don’t hike our prices up for ‘peak’ seasons.

What are the payment terms?

We require an initial booking payment of £2000 to secure your date. This is a fixed amount, regardless of which menu you choose or how many guests you plan to have. Further instalments are payable before your wedding date according to the Payment Schedule, with the final balance due 1 month before. The payment amounts are based on a percentage of the total cost of your wedding and we will send you a personal payment schedule once we have your completed booking form.

We also require a £500 damage deposit on a separate cheque (this will be returned or destroyed provided there is no damage).

Capacity

What is the maximum number of guests we can invite?

The Barn can seat up to 150 people, with ten people on each of our 15 handmade wooden tables.

The maximum number of people at any one event is 300.

Do you have any restrictions on children?

We do not restrict the number of children you may invite but, if more than 10% of your guests are under 14 years old, you must arrange a suitably qualified and insured creche or childminding service for the duration of the wedding. Please see our list of  local wedding suppliers if you need ideas.

Catering & Bar

May we bring our own caterers?

Sorry, no. Our inclusive hire packages include our trusted team to provide all food and service from your welcome drinks onwards. We also take care of hiring all equipment for your chosen menu and provide a wedding coordinator; kitchen & equipment; crockery, cutlery & glass hire; tables laid; and a team of catering staff. We do not permit ‘DIY’ catering.

May we write our own menu?

Yes, of course. Our menus are examples of popular wedding breakfasts, but you are welcome to write your own two or three course menu instead. Just let us know what you’d like to eat and we can provide a bespoke quote.

The Barn has a built in licensed bar.

Do you have a licensed bar?

Yes. Exclusive hire includes a licensed, staffed and fully-stocked bar. This includes a good selection of local and popular drinks, which are reasonably priced at local pub prices.

The bar is a ‘cash bar’, meaning guests buy their own drinks, but you are able to provide drinks tokens or a bar tab, should you wish. The bar accepts cash and card payments.

We are licensed to serve alcohol until Midnight on Saturdays. We do not permit outside bars.

Can we supply our own drinks?

For daytime weddings (excluding special offer weddings) we allow you to provide your guests with a welcome drink, table wine and a toast drink during the day if you would like to. We do not charge corkage.

If you are providing your own bottles, you will be responsible for removing all waste and recycling from these by the end of the hire period.

Each drink will only be served at the appropriate time and are not interchangeable (i.e. Only table wine is permitted during your meal). For evening only weddings you are not permitted to supply any drinks. Alcoholic ‘favours’ are not permitted. Please note we do set a limit on what you are able to bring, we do not permit you to provide any drinks beyond your meal and any excess will be packed away for you to take home upon your meal finishing. Guests are strictly not permitted to bring their own drinks at any point.

What time must the party finish?

The bar will close at 12 midnight on Saturdays (11pm Monday to Friday and 10.30pm on Sundays). All music or entertainment for the event must cease at the bar closing time.

All guests (including your suppliers) must leave the venue and grounds no later than one hour after the bar closing time. These are the terms of our licence and cannot be altered.

Decorations

Can I decorate The Barn? 

Yes. Except for our special offer bookings, you will have use of the barn all day on Friday to decorate and set up (and until Sunday lunchtime to remove your belongings). Neutral bunting, vases and lighting are provided, including fairy lights on the beams and paper lanterns for the roof lights. You are free to decorate The Barn and its grounds as much, or as little, as you’d like. We ask that you are mindful to not damage the fabric or contents of the building and grounds. Hooks are provided on the walls inside the barn for you to hang your own decorations  – please use these and not drawing pins, Sellotape, blu-tack or any other fixings.

Are candles permitted on the tables?

Candles and lanterns are permitted but measures must be taken so that no wax will drip. Candles must be extinguished before departure.

Are we able to set off Chinese lanterns and/or fireworks in the grounds?

Sorry, no. Due to our rural location, there are too many risks with livestock, as well as thatched cottages in the area.

Can we use chair covers?

Our chairs are all wooden to suit the style of the barn and you do not need to use chair covers. However you are welcome to bring your own chair covers or sashes if you would prefer.

May we use confetti in the grounds?

You may use real flower confetti but please notify your guests that we do not allow any synthetic (including that labelled ‘biodegradable’) confetti anywhere within the grounds, including ‘table confetti’ inside the barn.

Camping

wedding bell tents at cott farm

Can guests camp in camper vans or caravans, as well as tents?

Sorry, but we cannot permit overnight stays by anyone if you have not booked our glamping & camping option due to insurance. 

If you have booked our glamping & camping option, your guests are very welcome to bring campers etc. Please  note the campsite is laid to grass and we do not have electric hook up facilities.

Can guests set up their tents before the wedding?

Yes! If you have booked our glamping & camping option, you have exclusive use of the venue from Friday morning and your guests may set up and take down their tents at anytime during your hire period. Please do note staying overnight is only permitted on the night of the wedding.

If people stay on site, do they also have to leave The Barn by 1am?

All guests must leave The Barn by 1am (or midnight Monday-Friday). Those camping must head back to the campsite. No sound systems/amplifiers etc are permitted in the campsite.

Accessibility

Is The Barn wheelchair accessible?

The Barn is all at ground level and is accessed by a gradual ramp so is ideal for wheelchair users. Please do see also below about toilet and washroom facilities.

Other

Can we hire The Barn for a midweek wedding?

Yes but we will never host more than one wedding, including set up and pack down, at a time. Our weekend exclusive hire is from Friday to Sunday. For midweek weddings we offer exclusive hire from Tuesday to Thursday. Our pricing is the same all year – we don’t hike our prices up for ‘peak’ days or seasons.

Do you welcome same-sex weddings?

Absolutely! We support equal marriage and are delighted to welcome and host all couples on their special day.

Are we able to use The Barn for a pre-wedding party the night before, or the day after?

If you and your guests are camping, you are able to use The Barn the following morning for breakfast. With or without camping, we can provide catering options for breakfast or lunch the following day. However, the price of the wedding barn hire is for a single-day event and the additional time we include is soley to give you time to set up and pack down without stress. If you do wish to extend your party, please contact us with your requirements and we’ll do our best to accommodate you.

Can guests leave their cars overnight and collect them the next day?

Yes, guests may leave their cars parked overnight at Cott Farm at their own risk. We highly recommend guests pre-book taxis because of our rural location. Please ask us if you’d like contact numbers for local taxi companies.

Cars must be collected before your hire period ends, at which time the car park gate is locked!

shepherd's hut luxury wedding loos

What toilet and washroom facilities are provided?

NEW for 2021: We now offer luxury toilet facilities in our unique and handmade shepherd’s hut!

We are also able to hire disabled toilets – just let us know if this is required at the time of booking.

There are no fixed shower facilities. These can be hired for an additional cost if required.

Is the venue heated?

Yes. Our very effective heating makes the barn ideal for winter weddings and celebrations.

Can we bring our dog?

All members of the bride and groom’s family, including dogs, are welcome! We regret doggie guests are limited to the bride and groom’s pets only. Dogs are strictly not permitted inside our bell tents. We can recommend local dog-sitters if required.

Do you have public liability insurance?

The Barn at Cott Farm and the suppliers we commission for your wedding or event have public liability insurance. Any suppliers you commission directly for your wedding or event need to have their own cover, and will be required to supply evidence of this insurance in advance of your wedding or event.

I have another question…

If you’d like to know anything we’ve not covered here, please email us at book@cottfarmwedding.co.uk or complete the form on the right.