Information for Couples


This page is for couples booked to have their big day at Cott Farm. If something’s not covered below, please do get in touch!

Please also do have a look at our Questions & Answers page, and our booking terms & conditions.

Marriages and Civil Partnerships

If you are having a civil marriage or partnership ceremony at Cott Farm, you will need to do the following:

1. Book your Registration Officers
As soon as you have chosen your venue and wedding date, you should book the registrars for your wedding ceremony. Regardless of where you live, you need to contact our local office. The Barn at Cott Farm is within the Somerset Registration Service (Somerset County Council) region, telephone: 01823 282251.

Registrars can be booked up to two years in advance of your wedding date and we recommend booking your registrar early to ensure they are available. It is your responsibility to make the necessary booking with the registration office.

2. Give notice
You need to give Notice of Marriage before your marriage can be solemnised.  The Notices must be given in person by both of you. They cannot be given more than 12 months in advance and no less than 15 days before your wedding date. Notices are valid for 12 months so we recommend giving your notice around eight months before your wedding.

Notice needs to be given in the county in which you live. If the couple live in different counties, a separate notice must be given in each county. If you live in a different county and have given your notice to your own local authority, you will need to deliver your authorities to the Somerset registration office at least 2 days before your marriage.

Please visit Somerset County Council’s website for more information about marriages on approved premises…

3. Plan your ceremony
This is your big day and to a large extent it’s up to you how you celebrate your marriage. You need to agree on what legal declarations and vows you want to say to each other. The details of everything you want to include need to be given to Somerset Registration Service at least 4 weeks before your ceremony, or they can prepare a standard ceremony format for you.  As a guide, a simple wedding ceremony will last between 15 and 20 minutes, but you can personalise the ceremony with readings and music to make it last longer.

Please see the marriage and partnerships guidance from Somerset Registration Service for more details.

 

Furniture

  • The Barn can seat up to 150 people, with ten people on each of our 15 handmade wooden tables.

    Each table is 2.4m x 1m

  • Each table is 2.4 metres long x 1 metre wide.
  • Our tables do not require table cloths, but a table runner is recommended.
  • Recommended table runner lengths: if you’re seating ten guests to a table (i.e. one either end and four down each side), we recommend allowing a space of at least 30cm for each place setting. A table runner of 1.8m long x 40 cm wide is ideal. If you’re seating eight to a table (i.e. no one either end), a table runner longer than the table length (to create an overhang) looks pretty.

Decorations & props

  • You are free to decorate The Barn, its grounds and the ceremony pergola as much, or as little, as you’d like.  We ask that you are mindful to not damage the fabric or contents of the building and grounds. Hooks are provided on the walls inside the barn for you to hang your own decorations (or to use ours) – please use these and not drawing pins, Sellotape, blu-tack or any other fixings. All decorations provided by you must be removed by you at the end of the hire period.
  • The barn is approx. 20m long and 10m wide. There are 7 wooden beams spanning the 10m width. Each  beam is fitted with fairy lights (which are included in our package price). You are welcome to use the beams to hang additional decorations.
  • There is hessian and lace bunting all around the inside of the barn.
  • We have approx. 20 decorated jam jar vases and 10 log slices for table centrepieces, which you are welcome to use.
  • We also have a larger log slice for your cake, or a three-tier silver cake stand if you’d prefer.
  • Candles and lanterns are permitted but measures must be taken so that no wax will drip. Candles must be extinguished before departure.
  • Our chairs are all wooden to suit the style of the barn and you do not need to use chair covers. However you are welcome to bring your own chair covers or sashes if you would prefer.
  • We two props for displaying your table plans if you’d like to use either. The Sash window table plan (floor standing, with six panes of glass. If you want to use this, please print each of your tables on an A5 sheet of card (or A4 cut in half) and bring with you on the Friday). The pallet table plan has hooks for 12 luggage tags. There are also twelve mini test-tubes for a sprig of flowers in each. This comes with two wooden crates for the plan to sit on, and it needs to lean against the wall.
  • We also have 3 x milk churns (two silver, one rusty), a painted ladder and several galvanised watering cans.

 

 

Welcome drinks, table wine, toast drinks & favours

If you are providing your own welcome drinks/table wine, please use the following quantities:

60 adults80 adults100 adults120 adults
Welcome drinks i.e. Champagne/prosecco/cava (750ml bottles)10141822
OR Welcome drinks i.e. Pimms (1l bottles) + lemonade (2l bottles)2 + 32.75 + 43.5 + 54 + 6
Plus non alcoholic welcome drinks i.e. elderflower (litres)4567
Red wine (750ml bottles)681012
White wine (750ml bottles)681012
Toast drink i.e. Champagne/prosecco/cava (750ml bottles)10141822
  • The above guide is based on the number of adult guests you have attending. Obviously you will need to provide more non-alcoholic drinks if you have children attending too.
  • If you intend to provide something other than fizz or Pimms for your welcome drinks, please contact us for guidance on quantities.
  • Please do not exceed the above quantities – we have limited fridge space and storage space. Remember drinks are not interchangeable – for example your welcome drinks will be packed away when you sit down to eat and we do not permit you to provide any drinks beyond your meal.
  • Our licensed bar will be open throughout the day should your guests wish to purchase different (or more) drinks.
  • You are responsible for removing all waste and recycling from the drinks you have provided by the end of the hire period.
  • Guests are strictly not permitted to bring their own drinks at any point.
  • Alcoholic ‘favours’ and thank you gifts are not permitted.

Entertainment

  • We are licensed to play live and recorded music until midnight. Please do ensure your band or DJ is aware that all music must stop at midnight.
  • The Barn is equipped with 13A power sockets for your entertainment provider to use.
  • The usual spot for bands in the top right corner is 5m x 2.5m, but more or less space can be agreed with you.
  • There are no separate rooms or spaces for your performer to use (i.e. to get ready) so we recommend they arrive prepared for their performance.
  • If you have booked a band, we are happy to give them pre-arranged access the day before or on the morning of your big day so they can set up without disturbing your meal etc.
  • All entertainment providers must have public liability insurance and are liable for the safe use of their equipment. In the case of equipment such as bouncy castles, we strongly recommend for your peace of mind that you only book suppliers who staff their equipment throughout its use.
  • We do not permit Chinese lanterns or fireworks.
  • You may use real flower confetti but please notify your guests that we do not allow synthetic confetti anywhere within the grounds. The use of table confetti inside The Barn is not permitted.

Children

  • We do not restrict the number of children you may invite but, if more than 10% of your guests are under 14 years old, you must arrange a suitably qualified and insured creche or childminding service for the duration of the wedding. Please see our list of  local wedding suppliers.

Wedding suppliers

  • All companies and individuals booked to supply goods and services at your wedding – from florists to cake bakers – need to arrange with you or directly with us their arrival time at Cott Farm on your wedding day. This is essential to ensure we are here to allow them access!

Visiting Cott Farm

  • In addition to your initial viewing, we find it helpful for you to make an additional two visits to the farm between booking the venue and your wedding day.
  • One visit shortly after you have booked with us is perfect for you to re-visualise the space, make plans and ask any questions. This often includes bringing parents and/or friends to show them the space.
  • The other visit is normally around one month before your wedding day so that we can finalise your plans with you.
  • If you would like to arrange additional visits for you, your family/friends or your suppliers, we will always try to accommodate you but there may be a small additional charge for this. Please remember visits to the farm are by appointment only.

Camping & parking

Wedding Venue Hire includes Bell Tent

We have five bell tents available

  • If you have booked our camping option, your guests can bring their own camper vans and caravans, as well as tents.
  • We do not have electric hook up facilities.
  • You have exclusive use of the venue from Friday morning and your guests may set up and take down their tents at anytime during your hire period. Staying overnight is only permitted on the night of the wedding.
  • All guests must leave The Barn by 1am. Those camping must head back to the campsite. No sound systems/amplifiers etc are permitted in the campsite.
  • We have five bell tents in total.
  • Guests may leave their cars parked overnight at Cott Farm at their own risk. We highly recommend guests prebook taxis because of our rural location. Please ask us if you’d like contact numbers for local taxi companies.

Order of the day

  • We are here to ensure you have your best day ever and are on hand to work with you to plan the order of your big day.
  • Every wedding is different and timings are largely determined by the format and contents of your ceremony, the number of guests, your wedding breakfast menu and your entertainment. As a rough guide, though, we recommend allowing:
    • Ceremony: half an hour (if having a civil ceremony at Cott Farm)
    • Welcome drinks, canapés & photos: 1 – 2 hours (depending on whether you are having canapés)
    • Wedding breakfast: 1.5 – 2.5 hours (depending on menu, number of courses and number of guests)
    • Speeches & toasts: 45 minutes – 1 hour
    • Band set up: 1.5 hours
    • Evening food: 1 – 1.5 hours (depending on menu and number of guests)
  • We will work through these timings with you to make sure your day runs as smoothly as possible.

Anything else?

Please do in touch if you have any questions or need any help!

Becca & Ollie x